Library Meeting Rooms Now Available for Online Booking

The Library is excited to announce that you can now reserve our community meeting rooms online! Whether you’re hosting a meeting, or workshop, our spaces are designed to meet your needs.

We offer two rooms for reservation:

• Mogollon Meeting Room – Seats up to 100 guests and is equipped with a large-screen TV, wired laptop connection for display, microphone, and speakers—perfect for presentations or larger gatherings.
  👉 Book the Mogollon Meeting Room

• East Verde Meeting Room – Offers seating for up to 84 guests and is great for meetings, presentations, or community events. A laptop and projector can be provided upon request.
  👉 Book the East Verde Meeting Room

Plan your next meeting with ease—book your room online today!

Frequently Asked Questions:

Who can use the room?

Non-profit groups with 501C-3 paperwork or any government agency may use a meeting room free of charge, so long as the meeting held is free and open to the public. For classes or seminars where fees are charged for attendance or for any business or for-profit group, we will charge $100.00 for up to 2 hours use of a meeting room, and $25.00 for each additional hour. (If you are in doubt as to your status, profit or non-profit, you must have a 501-C-3 to be considered non-profit.)

Can we have food for our meeting?

Food is permitted within the meeting room but smoking and alcoholic beverages are prohibited. You must bring your own supplies (i.e., napkins, dishes, utensils, cooking supplies, coffee supplies including coffee pot, etc). Kitchen facilities are not available.  The room must also be cleaned up before you leave, i.e. tables washed, white boards cleaned, trash dumped, floor vacuumed, etc. 

Does our meeting have to take place when the library is open?

The Meeting Room may not be reserved for outside groups at times that the library is closed unless a Town of Payson employee will be present throughout the duration of the meeting. No club, group, or entity may reserve the Meeting Room for more than two times per month.

Is there anything else I should know before I book?

When using our Wi-Fi for computer internet access, our Library Internet Policy will be in effect and strictly enforced.

Library equipment cannot be removed from the library.

 Library staff will not be available to operate any equipment, nor help with set up or cleaning of the meeting room.

Exterior and interior doors must be closed and cannot be left propped open.

It is YOUR RESPONSIBILITY to notify everyone in your group that they must park in the large south quadrant of the parking lot. STAFF PARKING IS ALWAYS RESERVED FOR LIBRARY STAFF AND VOLUNTEERS. Please inform all attendees that the parking spaces in front of the Library entrance are reserved for patrons who are coming to use and/or visit the Library.

The delivery driveway next to the back door is not a parking space, but may be used for loading and unloading supplies for your meeting.